Volunteers Be a race volunteer and join the fun!
There will be a special gift raffle for volunteers on race day.
Volunteers will also receive a great race shirt, food, drink, coffee, and the excitement of being a part of an outstanding event. Plus helping raise funds for a worthy cause.
Please sign up and select from below how you can help.
Volunteer Instructions and Tasks
Race packet preparation volunteers
Several days before the event (Tuesday before the event at the red schoolhouse) place one numbered cap, two numbers with two ties and four pins, course maps, a t-shirt by size, and gifts.
The caps will be number 1-55 for the first wave and given the designated color and 56-110, the second wave, all of the same color, 111-165 the third wave all of the same color. Setup the waves based on age, youngest first and relays first and gradually the second and third wave containing older competitors.
Friday race area set up
On Friday afternoon the tent from the McLaughlin Foundation should be picked up and raised, triathlon banners hung. Tables, water in red building. Transition area set up after park closes.
Packet pick-up volunteers
These individuals should be available 3 to 8 p.m. on Friday at the red school house and arrive by 6:15 a.m on Saturday. On Friday remind all competitors to park in the lower parking lot by the boat ramp and to carpool because of limited parking. For Saturday, race packet pickup is from 6:30 a.m. to 7:15 a.m.
First ask for a photo ID. A photo ID is required of all competitors. Without a photo ID they cannot compete. Have each competitor fill out a USAT waiver and a fill out USAT membership form. They must show a membership card or pay one day membership fee of $10 in cash or check payable to “WFLT”. Give participants a copy of the application and waiver in their race packet. Handout race packets. Remind the competitors of the start time at 8 a.m. and the competitor meeting at the award area will be at 7:30 a.m. Remind competitors to go to the marking station to be marked and set up their transition area. No new registrations will be accepted on Friday or Saturday.
Day of Race Volunteers
Arrive at 6:00 a.m. Allow only competitors into the lower parking lot. Park cars so they are facing into the wooded areas to maximize utilization. Race volunteers are to park around the red school house parking lot. One volunteer must be at that location to monitor that it is used for volunteers only. Spectators are told to park along the route 117 or Lake Road. Close the lower parking lot off and stop traffic to and from the lower parking lot during the bike portion of the event.
Race Day packet pick-up volunteers
On Saturday, race packet pickup is from 6:30 a.m. to 7:15 a.m. at the tent. First ask for a photo ID. A photo ID is required of all competitors. Without a photo ID they cannot compete. Have each competitor fill out a USAT waiver and a fill out USAT membership form. They must show a membership card or pay one day membership fee of $10 in cash or check payable to “WFLT”. Give participants a copy of the application and waiver in their race packet. Handout race packets. Remind the competitors of the start time at 8 a.m. and the competitor meeting at the award area will be at 7:30 a.m. Remind competitors to go to the marking station to be marked and set up their transition area. No new registrations will be accepted on Friday or Saturday.
Body marking volunteers
Arrive at 6:15 a.m. – Mark the number on both forearms on the front and the front of one thigh and the back of the left calf. On the back of the opposite calf put the competitors age, and if they are a member of a relay team, mark an “R” on the back of the calf. Use large black magic markers. Each competitor will have their number on their swim cap.
Transition area volunteers
Arrive at 6:30 a.m. Secure competitor belongings, make sure bikes are hung properly. Remind competitors of the walking entry and exit instructions to the transition area. Make sure all bikers have helmets and wear them in and out of the transition area. Keep spectators out of the transition area. Competitors are not allowed to have assistance while in the transition area.
For relays – the swimmer jogs into the transition area, The swimmer exchanges the timing chip. The timing chip must be secured before the bike is removed from the rack, the biker then removes the bike from the rack and then walks it out of the transition area. Upon return, bikers must walk their bikes into the transition area, put them back in the original bike rack, and then exchange the timing chip. The timing chip must be secured to the runner before he or she leaves the transition area. The runner then completes the event at the finish line.
Volunteers should report any violations of this transition process with bib number to the race director
Timing volunteers and start/finish volunteers
See timer for instructions at 7:30 a.m. of the day of the event.
Crowd control volunteers
Arrive at 7:30 a.m. Keep spectators off of the run trails and away from the finish line. Keep spectators out of the water at the swim start. Keep spectators away from the transition area. Put a gate or tape across the beach area path after the last swimmer passes to the transition area.
Swim course volunteers
Arrive at 7:30 a.m. Set out two swim markers and remove park swim area buoys by 7:30 a.m. Three or four kayakers will go out with each wave. Another kayak to lead all swimmers to the first buoy and another kayak to follow the last swimmer through the course. Kayakers should be keeping any recreational boaters away from the swimmers. They should spread out inside and outside each wave and offer immediate assistance to any competitor in need. They should immediately notify a power boat with life guard for further assistance. Three power boats shall arrive at 7:30 a.m. and pick up a lifeguard, one in each boat, at the boat ramp. These boats shall move back and forth inside and outside the swimmers to monitor their progress and offer assistance and be prepared for emergencies. Replace swim area buoy’s after the swim portion of the race is complete and pick up the two swim markers.
Bike course volunteers
Arrive at 8 a.m., direct bikers along the bike route, stop vehicles at crossings when bikers are passing. Warn cars to slow down because bikers are on the course.
Seven to eight volunteers:
- 2 at park entrance
- 2 at the Greenwood Road 118 intersection
- 1 at Norway Center Church road intersection
- 1 at Round the Pond Road intersection
- 1 at turnaround at Richardson Hollow Road.
Run course volunteers
Arrive and setup by 8:30 a.m. Set up two aid stations with water in bottles and cups. Provide directions, monitor crossings, stop cars until runners pass, and warn cars to slow down because runners are on the course.
- 2 at park path and Lake Store area
- 1 monitor at Ashton and country club
- 1 monitor at Sodom and Country Club
- 2 each at aid stations [Ashton and Country Club cross over and at Sodom and Hospital]
Pick up food at Hannaford and arrive on site with food by 9:30 a.m., set up under tent by 10 a.m.. Set up recycle and waste cans and check on food tables and water. After awards, help break down tables, tent.
Awards Ceremony Volunteer
A raffle may be run while competitors are eating (draw bib numbers). At 11, when results are in, start the awards ceremony. Thanks all the sponsors, town of Norway, recognize the triathlon committee, have someone from the Trust introduce Roberts Farm Preserve and Trails, recognize all the volunteers.
- Awards are 1,2,3, by age group and gender. Announce 1,2, and 3 at one time.
- Team awards are 1,2,3, and optional (something funny like oldest combined, best dressed, etc.)
- Overall awards are top man, top woman, top team
Congrats to all competitors! Check active.com on groundhog day 2012.
All volunteers need to help clean up the park.
- Tent to McLaughlin Foundation
- Tables to fire department
- Generator- Deb Partridge
- Banners- to WFLT- Lee Dassler
- Registration supplies- Lee Dassler
- Bike course run course signs- Pete Roy
- Swim markers – Lee Dassler
- Trash to NPSW